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Faculty of Science Safety Forms

For Faculty OH&S Resources: http://www.ics.mq.edu.au/ohs/

For Faculty Higher Degree Research: http://web.science.mq.edu.au/for/higher_degree_research_candidates/

For details of the University's Insurance Policies: http://www.mq.edu.au/policy/docs/insurable_risk/guideline.html

For Details of the University's Travel Policies: http://www.mq.edu.au/policy/docs/travel/policy.html

University Health & Safety: http://www.pers.mq.edu.au/HealthAndSafety.html

For All Emergencies:

Within Macquarie University - 9850 9999.

Outside Macquarie University - Call 000, or From Mobiles 112.

Faculty of Science Fieldwork Manager Contacts

Faculty of Science Fieldwork Manager Contacts - Before doing any fieldwork, you are required to attend initial safety
inductions prior to the commencement of any fieldwork activities. Please contact your Department Fieldwork Manager
for both advice and to submit your plans before departing.

           Andy Holmes Health and Safety Coordinator Faculty of Science:
           http://staff.mq.edu.au/human_resources/health_and_safety/health_safety_team/          
           Location: C4B L2
           Ph: 9850 9728
           Email: andy.holmes@mq.edu.au

           Craig Angus Terrestrial Fieldwork Manager Biological Sciences & CBMS.
           Biological Sciences Fieldwork Resources: http://www.bio.mq.edu.au/bio-fieldwork/bioindex.html
           Location: E8A173
           Ph: 9850 8249
           M: 040 816 8983.
           Email: craig.angus@mq.edu.au

           Russell Field Terrestrial Fieldwork Manager Environment & Geography &
           Graduate School of the Environment.
           Environment & Geography Resources:
           http://www.bio.mq.edu.au/bio-fieldwork/RField Presentation 2009.doc
           Graduate School of the Environment Resources:
           http://www.gse.mq.edu.au/resources/resource_home.htm
           Location: E5A 331.
           Ph: 9850 8341.
           Email: russell.field@mq.edu.au

           Andrew Irvine Marine Fieldwork Manager & Boat Manager.
           Faculty of Science Marine Fieldwork: http://www.marinescience.mq.edu.au/fieldwork/
           Marine Seawater Facility: http://www.marinescience.mq.edu.au/SeaWater-Facility/
           Location: E8A 104.
           Ph: 9850 8218.
           M: 0427142893.
           Email: andrew.irvine@mq.edu.au

           Matt Kosnik University Dive Officer.
           Macquarie University Diving Safety: http://www.marinescience.mq.edu.au/diving/ 
           Location: E8A173
           Ph: 9850 7248
           M: 0432865292
           Email: matthew.kosnik@mq.edu.au

           Nigel Wilson EPS Fieldwork Resources Earth & Planetary Sciences.
           Location: E5A 155.
           Ph: 9850 8333.
           Email: nigel.wilson@mq.edu.au   

           For all other terrestrial fieldwork activities, please contact your Head of Department:   
           http://www.science.mq.edu.au/schools_departments_centres.

Macquarie University Generic Fieldwork Forms (ppt presntation)

Copies of all forms must always be carried with you in the field and must be made available to your field trip team plus your nominated call back person before departure.

FIELDWORK FORMS HAVE BEEN UPDATED - PLEASE CONTACT YOUR FIELDWORK MANAGER

OR ANDY HOLMES FOR FURTHER INFORMATION

All forms must be completed at least seven days in advance of your field trip for Macquarie University approval. Copies of Fieldwork forms must be initially sent in MS Word format via email to your Academic Supervisor. Your Supervisor then approves or corrects your forms before sending to your Department's Fieldwork Manager or Head of Department using the email address <fieldwork@mq.edu.au> and subject heading either 'Terestrial Fieldwork' or 'Mairne Fieldwork' as applicable.

FORM 1. Fieldwork Notification/Risk assessment -
Notification section to be used to notify and for activity approval each time a party wishes to carry out Macquarie University fieldwork. Talk to your Department's Fieldwork Manager / Head of Department first about appropriate methods of notification to suit your project as well as what appropriate resources should be used. Include copies of maps that clearly show your field sites & camping locations and please include nearest major cross roads. 

The Risk Assessment section is to be completed for each fieldwork activity. Use to assess any risks your fieldwork activity imposes on the health of your team, as well as the public and other institutions. State your control procedures to offset these. This may be reused for repeated field trips, if activities / methods / locations remain similar, and any updates should be sent to your Fieldwork Manager. However, UPDATES ARE REQUIRED for each new activity and location that you may add to your project later on.

FORM 2. Fieldwork Participant - to be completed ONCE by each person (Staff, Student, Visitor, Volunteer) wishing to lead or participate in fieldwork activities. The information you provide will be kept on record for next of kin, contact, medical, qualifications and other useful information. The Participant Form is only VALID FOR 12 MONTHS and you must UPDATE your form if any of the requirments have changed.

At least seven days prior to your departure, new forms must be submitted as required and if there are any subsequent personel changes, you must send updates as soon as possible.

Useful Websites - to obtain contact details of hospitals, police and environmental agencies both within NSW and interstate.
Please report any broken links as these are affected by State Govenment deparmental changes, particulary after elections.

FORM 3. Site Assessment - provides a template for identifying hazards on site. All remedial action to eliminate or reduce the risk to an acceptable level must be taken before fieldwork begins. The Fieldwork Leader or Site Assessor on completing this form will be responsible for briefing the participants initially & should be read in conjunction with the Notification & Risk Assessment forms already completed relating to this field trip.

For Marine Fieldwork & SCUBA Notification and Risk Assessment - http://www.marinescience.mq.edu.au/fieldwork/

Approval to travel to medium to high risk countries -  all travel to countries rated Medium to High Risk or above must be approved in advance by the Vice-Chancellor & require completion of Approval to Travel to High Risk Destination form & Overseas Travel Risk Assessment form. Allow one month for the approval to be considered. Contact the Health & Safety Unit on Ext 9725 for further information.

Chemical Risk Assessment - any hazardous chemical used in the field requires prior completion of a chemical risk assessment and associated MSDS documents must be carried with you. Contact Jenny Minard, the Faculty Chemical safety Officer for further information.

Generic Expense Claims - The Science Travel Pack

Expense Claim Approval for students - used if you wish to claim for fieldwork & travel expenses. Requires Head of Department and  Head of Faculty approval and therefore must be handed in to your Department's Financial Officers well in advance of your trip. Please check that the grant allocation you wish to use allows for any trip related expenses.

For Academic and General Staff - An absence on duty form ( pdf / doc ) is required for any expense claims made during trips outside the Sydney region - North of Newcastle, South of Nowra, West of Bathurst.

Vehicle Expence Claims - use for claiming mileage on private vehicles used for your research. Copies of your drivers licence.
vehicle registration and your latest comprehensive insurence payment slip.                            

Incidents In The Field

It is a legal requirement that any incident requiring first aid in the field be reported to Macquarie University. If incidents occur, you must contact your Supervisor, your Department's Fieldwork Manager and or Head of Department as soon as possible. As soon as web access is available to you, you must complete, print and submit the University's online incident reports. Please also send printed or pdf saved copies to your Fieldwork Manager & Andy Holmes the Faculty's OH&S Officer.
 
Incident and Accident Reporting: http://staff.mq.edu.au/human_resources/health_and_safety/accident_injury_and_hazard_reporting/

University Vehicle accidents - Lumley Vehicle Insurance Accident Claim Form.  

Training

Specific training courses are available which are open to students and staff. Some are required to be undertaken before certain types of work can be started. Funding for these courses will need to be sorted so please consult your Course conveyor, Supervisor or OH&S representatives. The University offers on campus Chemical and Radiation Safety Training. Depending on interest, on and off campus Work Cover accredited First Aid courses can be organised on campus covering the Basic Senior, Remote Area and Advanced Resuscitation.

For Senior First Aid Training, Human Resources are running both two day courses & one day refreshers through out the year. For more information, contact: michael.carley@mq.edu.au.

Advanced 4WD courses can also be organised for individuals and laboratory groups. For more information, contact your Department's Fieldwork Manager.        

Page written by Craig Angus April 2008, last updated 21st March 2013.

 

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