Department of Biological Sciences
Faculty of Science Safety Forms
For Faculty OH&S Resources: http://www.ics.mq.edu.au/ohs/
For Faculty Higher Degree Research: http://web.science.mq.edu.au/for/higher_degree_research_candidates/
For details of the University's
Insurance Policies: http://www.mq.edu.au/policy/docs/insurable_risk/guideline.html
Details of the University's Travel Policies:
University Health & Safety: http://www.pers.mq.edu.au/HealthAndSafety.htmlFor All Emergencies:
Within Macquarie University
- 9850 9999.
Outside Macquarie University - Call 000, or From Mobiles 112.
Faculty of Science Fieldwork Manager Contacts
Faculty of Science Fieldwork Manager
Contacts - Before doing any fieldwork, you are
required to attend initial safety
inductions prior to the commencement of any fieldwork activities. Please contact your Department Fieldwork Manager
for both advice and to submit your plans before departing.
Andy Holmes Health
and Safety Coordinator Faculty of Science:
Location: C4B L2
Ph: 9850 9728
Craig Angus Terrestrial
Fieldwork Manager Biological
Sciences & CBMS.
Biological Sciences Fieldwork Resources: http://www.bio.mq.edu.au/bio-fieldwork/bioindex.html
Ph: 9850 8249
M: 040 816 8983.
Russell Field Terrestrial
Fieldwork Manager Environment
& Geography &
Graduate School of the Environment.
Environment & Geography Resources:
http://www.bio.mq.edu.au/bio-fieldwork/RField Presentation 2009.doc
Graduate School of the Environment Resources:
Location: E5A 331.
Ph: 9850 8341.
Marine Fieldwork Manager & Boat Manager.
Faculty of Science Marine Fieldwork: http://www.marinescience.mq.edu.au/fieldwork/
Marine Seawater Facility: http://www.marinescience.mq.edu.au/SeaWater-Facility/
Location: E8A 104.
Ph: 9850 8218.
For all other
terrestrial fieldwork activities, please contact
your Head of Department:
Macquarie University Generic Fieldwork Forms (ppt presntation)
Copies of all forms must always be carried
with you in the field and must be made available to your
field trip team plus your nominated call back person
FORMS HAVE BEEN UPDATED - PLEASE CONTACT YOUR FIELDWORK
OR ANDY HOLMES FOR FURTHER INFORMATION
All forms must be completed at least seven days in advance of your field trip for Macquarie University approval. Copies of Fieldwork forms must be initially sent in MS Word format via email to your Academic Supervisor. Your Supervisor then approves or corrects your forms before sending to your Department's Fieldwork Manager or Head of Department using the email address <firstname.lastname@example.org> and subject heading either 'Terestrial Fieldwork' or 'Mairne Fieldwork' as applicable.
1. Fieldwork Notification/Risk assessment -
Notification section to be used to notify and for activity approval each time a party wishes to carry out Macquarie University fieldwork. Talk to your Department's Fieldwork Manager / Head of Department first about appropriate methods of notification to suit your project as well as what appropriate resources should be used. Include copies of maps that clearly show your field sites & camping locations and please include nearest major cross roads.
The Risk Assessment section is to be completed for each fieldwork activity. Use to assess any risks your fieldwork activity imposes on the health of your team, as well as the public and other institutions. State your control procedures to offset these. This may be reused for repeated field trips, if activities / methods / locations remain similar, and any updates should be sent to your Fieldwork Manager. However, UPDATES ARE REQUIRED for each new activity and location that you may add to your project later on.
2. Fieldwork Participant - to be completed ONCE
by each person (Staff, Student, Visitor, Volunteer)
wishing to lead or participate in fieldwork
activities. The information you provide will be kept
on record for next of kin, contact, medical,
qualifications and other useful information. The
Participant Form is only VALID FOR 12 MONTHS and you
must UPDATE your form if any of the requirments have
At least seven days prior to your
departure, new forms must be submitted as required and
if there are any subsequent personel changes, you must
send updates as soon as possible.
Websites - to obtain contact details of
hospitals, police and environmental agencies both
within NSW and interstate.
Please report any broken links as these are affected by State Govenment deparmental changes, particulary after elections.
FORM 3. Site
Assessment - provides a template for
identifying hazards on site. All remedial action to
eliminate or reduce the risk to an acceptable level
must be taken before fieldwork begins. The Fieldwork
Leader or Site Assessor on completing this form will
be responsible for briefing the participants initially
& should be read in conjunction with the
Notification & Risk Assessment forms already
completed relating to this field trip.
For Marine Fieldwork & SCUBA Notification and Risk Assessment - http://www.marinescience.mq.edu.au/fieldwork/
to travel to medium to high risk countries
- all travel to countries rated Medium to High
Risk or above must be approved in advance by the
Vice-Chancellor & require completion of Approval
to Travel to High Risk Destination form & Overseas
Travel Risk Assessment form. Allow one month for
the approval to be considered. Contact the Health
& Safety Unit on Ext 9725 for further information.
Chemical Risk Assessment - any hazardous chemical used in the field requires prior completion of a chemical risk assessment and associated MSDS documents must be carried with you. Contact Jenny Minard, the Faculty Chemical safety Officer for further information.
Generic Expense Claims - The Science Travel Pack
Expense Claim Approval for students - used if you wish to claim for fieldwork & travel expenses. Requires Head of Department and Head of Faculty approval and therefore must be handed in to your Department's Financial Officers well in advance of your trip. Please check that the grant allocation you wish to use allows for any trip related expenses.
For Academic and General Staff - An
absence on duty form ( pdf
) is required for any expense claims made during trips
outside the Sydney region - North of Newcastle, South
of Nowra, West of Bathurst.
Expence Claims - use for claiming mileage on
private vehicles used for your research. Copies of
your drivers licence.
vehicle registration and your latest comprehensive insurence payment slip.
Incidents In The Field
It is a legal requirement that any
incident requiring first aid in the field be reported
to Macquarie University. If incidents occur, you must
contact your Supervisor, your Department's Fieldwork
Manager and or Head of Department as soon as possible.
As soon as web access is available to you, you must
complete, print and submit the University's online
incident reports. Please also send printed or
pdf saved copies to your Fieldwork Manager & Andy Holmes
the Faculty's OH&S Officer.
Incident and Accident Reporting: http://staff.mq.edu.au/human_resources/health_and_safety/accident_injury_and_hazard_reporting/
University Vehicle accidents - Lumley Vehicle Insurance Accident Claim Form.
Specific training courses are available which are open to students and staff. Some are required to be undertaken before certain types of work can be started. Funding for these courses will need to be sorted so please consult your Course conveyor, Supervisor or OH&S representatives. The University offers on campus Chemical and Radiation Safety Training. Depending on interest, on and off campus Work Cover accredited First Aid courses can be organised on campus covering the Basic Senior, Remote Area and Advanced Resuscitation.
Advanced 4WD courses can also be organised for individuals and laboratory groups. For more information, contact your Department's Fieldwork Manager.
Page written by Craig Angus April 2008, last updated 21st March 2013.
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